If you’re like me, you love being all inclusive. Inviting people to celebrate the special moments of your life with you makes you so happy, though sometimes this can make tasks more difficult than they should be. Say like creating a guest list for you wedding.
The truth is, creating the perfect guest life for your event isn’t that difficult. It’s more of a mental game than logistics, which is why you must first make peace with the fact that while you may love a lot of people, not all of them can and will be present for your big day. Your wedding is not a time to try to make people happy by stressing over an invite list – It’s about surrounding yourself with friends and family who’s goal is to celebrate your happiness!
Let’s take a deep breath and tackle this guest list once and for all.
This is the fun step because there are no rules! Toss being realistic out the window for a few minutes and make a note of every single person you would love to have at your wedding. The goal here is to go big so don’t worry about putting a cap on the number of people because this list is going to lay the foundation for your final guest list. Family friends, co-workers, friends from college, that person that said “hi” on the street that one time – If you want them there, add them! When you cannot think of anymore people to add, you’re finished!
This step is fairly simple and doesn’t require too much math on your part (because ew). You’ll want to have the information from your venue handy. You’re looking for the number of people your space can accommodate – If you didn’t receive anything personally, chances are you can find this basic info on their website. This number is going to be your max. If you have a smaller venue, this may correlate perfectly with the amount of guests you planned on inviting, but if you’re wanting a smaller guest count you’ll want to adjust this number slightly. Envision yourself on your wedding day – Are you surrounded by a generous crowd of wonderful people or do you see just your nearest and dearest with you?
Something to keep in mind is the number of vendors that will be present to help your big day flow smoothly as they will also need to be counted! I’m talking coordinators, DJs, photographers, etc. This is important for two reasons, one being that your venue can only comfortably accommodate so many people so you don’t wan to max the space out with your guests and have a handful (or more) of vendors squeezing their way through everyone. Having a rough number for your vendors is also important because we need to eat too! While, yes, technically you could request that they bring their own snacks to hold them over, it’s considered courteous to allow them access to the food catered, especially if you’re planning a wedding that will last for 4+ hours.
I know, it sounds harsh and this step is definitely the least amount of fun, so remember that deep breath we took in the beginning? Take another one and remember, not every single person you wish could be there has to be. Repeat this to yourself if you begin to feel overwhelmed sorting through your list. Some general guidelines that can simplify this step is to cross off people you haven’t heard from in a year, those you’re inviting simply because they invited you to their wedding, and friends of family you haven’t met before – Not everyone has to have a plus one!
Once you’re completed these three steps, it’s time for bonus step number 4 – Pour yourself a glass of vino and celebrate another wedding task completed!
It’s become a societal norm for wedding planning to be overwhelming, but they don’t have to be! I’m all about reducing the overwhelm and maximizing the fun when it comes to weddings. Guests lists may not be the most fun or most simple of planning tasks to check off, but that doesn’t mean they have to be daunting. This is your day! You can plan it however will best celebrate your marriage. You’re making a forever commitment after all, it only makes sense that you kick it off stress free and with your favorite people surrounding you!
P.S. Are you still looking to check off the Find Photographer task for your wedding? I’d love to say hello and hear all about your vision for your big day. Send me an email today!